Registration

Registration for the Australian Earth Sciences Convention 2023 are now open. All persons attending the Convention must complete an online registration form.

Registration Fees

Registration Fees

Early Bird Registration

Available until 27 April 2023

Standard Registration

Available from 28 April 2023

Onsite Registration

Available from 26 June 2023

Member Registration $850.00 $950.00 $1,150.00
Retired Member Registration $650.00 $750.00 $850.00
Non- Member Registration $1,150.00 $1,250.00 $1,450.00
Retired Non-Member Registration $850.00 $950.00 $1,150.00
Member Student Registration $650.00 $750.00 $850.00
Non-Member Student Registration $780.00 $880.00 $980.00
Member Day Registration $440.00 $440.00 $440.00
Non-Member Day Registration $550.00 $550.00 $550.00
Member Student/Retired Day Registration $325.00 $325.00 $325.00
Non-Member Student/Retired Day  Registration $395.00 $395.00 $395.00

To view the current foreign exchange rates, please visit www.x-rates.com

 

 Member and Non-Member Registration

Member registration fees includes members of the Geological Society of Australia and the Petroleum Exploration Society of Australia.

Member and Non-Member registrants are entitled to the following:

  • All sessions
  • Satchel
  • Welcome Reception
  • Catering: morning and afternoon teas, lunches

Student Registration

Student registration includes a full-time undergraduate student.

Student registrants are entitled to the following:

  • All sessions
  • Satchel
  • Welcome Reception
  • Catering: morning and afternoon teas, lunches

Day Registrants

Day Registration entitles delegates to the following:

  • All sessions on the nominated day
  • Satchel
  • Catering: morning and afternoon tea, lunch

    Registration confirmation

    Your completed registration and successful payment will be acknowledged via email with confirmation of your requirements according to your registration form.  Your registration will only be processed or confirmed if fee accompanies your form.

    Name badge

    Each member of the Conference will receive a name badge upon registration.  The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behavior from attendees and reserve the right to revoke the badge and privileges of anyone behaving in an inappropriate manner.

    Credit Card

    Please note all online registrations require immediate payment by credit card.  Please visit our secure website www.aesc2023.com.au to register and book your accommodation in ‘real time’.  Accepted credit cards: MasterCard, Visa and American Express. Please note all transactions by credit card will appear on your statement as payment to ‘Conference by Arinex Pty Ltd’.

    Other Payment Options

    If you are unable to pay by credit card please contact the Conference Managers on aesc2023@arinex.com.au Service charges may apply for other payment methods.

    If, for reasons beyond the control of the Organising Committee the Conference is postponed, all registrations will be transferred to the new Conference date.
    If a delegate chooses to no longer travel to the Conference, and there are no applicable government enforced restrictions, the applicable policy at the date of cancellation will apply (as outlined below).

    If, for reasons beyond the control of the registered delegate (such as a government imposed lock down), the registered delegate can no longer travel to the Conference on the assigned event dates, please contact the Conference Managers to discuss further.

    All cancellations must be notified in writing to the Conference Managers at aesc2023@arinex.com.au 

    Registration Cancellation:
    Cancellations before Monday 27 March 2023 will incur a A$150.00 cancellation fee.
    Cancellations from Tuesday 28 March 2023 – Wednesday 17 May will incur a 50% cancellation fee.
    Cancellations on or after Thursday 18 May 2023 will receive no refund.

    Accommodation Cancellation:
    Credit card details must be provided at time of booking to guarantee reservation.
    Deposit is non-refundable as at Thursday 25 May 2023

    Social Ticket Cancellation:
    Payments are non-refundable as at Thursday 18 May 2023

    Tours/Workshop Registration Cancellation:
    Payments are non-refundable as at Thursday 18 May 2023
    All field trips/tours and workshops are subject to minimum booking numbers. If minimum numbers are not reached within the month leading up to the trips/workshops, the AESC Organsing Committee reserve the right to cancel. All booked participants will be notified as soon as possible and provided refunds for any workshop or field trip registration fees paid.

    The program is correct at the time of publishing.  The organisers reserve the right to delete, modify or alter items in the program or to delete, modify or alter any aspect of the Conference timetabling and delivery at their sole discretion and without notice.  Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

    The Conference Managers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for promotional, advertising or reporting of the Conference and/or its content at their sole discretion.

    Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

    Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

    The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

    Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

     Why do we wish you to provide your information?

    We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference.  Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

    What we will do with your information?

    1. Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
    2. In the Delegate List published for the Conference;
    3. May also be provided to organisers of future occurrences of this Conference;
    4. May be used to provide you with information of other relevant events in your area of interest.

    Important Notes:

    • The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

    The parties mentioned above will rely on your above consent indications for the purposes of compliance.

    • You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
    • You are entitled to access the information held by written application to the Conference Managers.

    For further information please see our detailed corporate Privacy Statement please click here

    Secure your seat at AESC 2023

    Click the button below to save $100 on your registration before 27 April 2023

    Secure your seat at AESC 2023

    Click the button below to save $100 on your registration before 27 April 2023